The Administrative series consists of a several subseries. The series includes (4) boxes of correspondence, including letters written to Graywolf founder Scott Walker (personal and press related) from 1972-1994. Letters are arranged chronologically with certain authors (Tess Gallagher, John Haines, etc.) retaining their own folders. The correspondence continues from 1994-1997 with the incoming and outgoing correspondence of director Fiona McCrae. The Administrative series also contains six (6) boxes of General Administrative Materials from 1977-2008, to include operational records, materials related to book fairs, rights and permissions, newsletters, and international titles, are arranged chronologically; two (2) boxes of Financial materials, including meeting minutes, agendas, and correspondence; eight (8) boxes of fundraising materials related to Grants and Development; and seven (7) boxes of Marketing related materials, to include sales kits, tip sheets, advertisements, brochures, and catalogs. The Sales Kits include author background information, publication details, reviews, and excerpts for all titles published by Graywolf between 1988-2011.
The Books series contains titles published by the press from 1974-2014 as well as Other Books -- titles produced by other publishers. In most cases, the Other titles are different editions of the same title published by Graywolf, including international versions published in languages other than English. Though not consistent, for most Graywolf titles there are multiple final published works as well as a galley copy in the collection. Books are arranged alphabetically by author last name.
The Catalogs include seasonal Graywolf catalogs of new and backlist titles arranged chronologically from 1984-2014. In 2002, Graywolf started a distribution partnership with Farrar, Straus, and Giroux (FSG), and catalogs produced by FSG are arranged chronologically from 2002-2009. Correspondence related to catalog production is arranged chronologically from Spring 1987 through Winter 2005.
Editorial materials include correspondence, reviews, cover art, publicity materials, contracts, permissions, and financial information about Graywolf authors and their published works. The twenty-four (24) boxes in this series are organized alphabetically by author last name.
Original and edited manuscripts, in addition to multiple edited versions of page proofs for titles published by the press are contained in the Manuscripts and Proofs series. Also included for some titles are proof fragments, which often contain edited versions of the front and back matter of the publication (credits, indexes, appendices, etc.).
The Production series contains broadsides, cover mechanics, posters, proofs, and other design materials produced to create book covers and promotional materials. The series contains seven (7) boxes, each of which are organized alphabetically by title.
Press clippings regarding the press specifically, in addition to specific authors and publications, are contained within the Publicity series. Contents consist mainly of articles clipped and/or photocopied from literary publications and the popular press to include reviews of a specific work and profiles about Graywolf or their authors. Multiple folders in Box 1 contain “Review Trackers,” which are lists of every article and/or review published about a particular Graywolf title. Box 2 within this series contains photographs of authors that were used for the promotion of their books.
Audio cassette, CD, DVD, photographic, Umatic, and VHS materials are contained within the Audio/Visual series, dating from 1987-2014. The series contains recorded interviews, readings, and spoken word editions of books, in addition to three scrapbooks of photographs of Graywolf Press staff, authors, and events.
Awards received by Graywolf Press, including the Minnesota Book Award (1992), The National Book Critics Circle Award for Poetry (2007), and other awards and recognitions constitute one additional box of materials within this collection.