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Minnesota AIDS Project Records

Identifier: Tretter-153

Scope and Content

The Minnesota AIDS Project records (1979-2008) are composed of administrative documents, documents recording the internal affairs, public relation records, organizational records, correspondence, audio and visual materials, resources used for research and program planning, textiles and ephemera. Coverage is given to subjects specific to the local GLBT community and populations affected by HIV/AIDS in the Twin Cities and Greater Minnesota Area. Covered extensively are projects and programs increasing awareness and fundraising events such as the Minnesota Aids Walk, Needle Exchange Program, and the Arts Over AIDS program. Additional details regarding the specific series and is outlined below:

Series 1: Administrative -- contains meeting minutes and other board documents, correspondence to the organization, financial documents, records of fundraising, human resources records, such as employee and volunteer files, legal documents, records of internal affairs, and public relation documents such as press releases.

Series 2: Artifacts -- contains VHS, cassette tapes, floppy discs, T-shirts, bags, mugs, water bottles, golf tees, sunglasses, a jar opener, a coin purse, rain ponchos, and kerchiefs created or used by the Minnesota AIDS Project during events.

Series 3: Organizations -- includes documents related to or created by organizations with which the Minnesota AIDS Project collaborated.

Series 4: Projects/Programs -- includes Arts Over AIDS, Big Hair Ball/Mania, Dance-A-Thon, Holiday Party, Hollywood/Oscar Night Party, Housing Program, MN AIDS Walk, Needle Exchange Program, Pride, Positive Power, Red Ribbons, Speaker’s Bureau, Spear Forums, State Fair, and associated projects and programs including: counseling and support, prevention and testing, workshops, and community education.

Series 5: Resources -- includes clippings, conference documents and binders, reports, officially published materials, and general resources including articles, pamphlets, brochures, treatment information, reference materials, and vendor catalogues.

Series 6: Visual Materials/Photographs -- including slides, photographs, and negatives. Series 7: New acquisition -- includes administrative materials, photographs, ephemera, and more.


  • Creation: 1979-2008, undated


Restrictions on Access

Items in this collection do not circulate and may be used in-house only. Materials will be retrieved from and returned to storage areas by staff members. Series 7 consists of unprocessed materials; access to these materials may be restricted, contact the curator for more information.

Restrictions on Use

Please contact staff regarding copyright status of these materials. Researchers may quote from the collection under fair use provisions of the copyright law (Title 17, U.S. Code).

Historical Note

The Minnesota AIDS Project is a 501(c) (3) and was founded in 1983 to prevent the spread of HIV/AIDS in Minnesota, improve the lives of people with HIV/AIDS living in Minnesota, and improve awareness of the HIV virus. The Minnesota AIDS Project is a leading advocate for evidence-based policies that can help lower the incidence of HIV across Minnesota. They offer free testing and AIDS information, counseling, housing assistance, education programs, and a hotline called AIDSLine, which provides HIV education, risk assessment, and referrals to needed services statewide. They started the Minnesota AIDS walk in 1988 as a fundraiser, it continues today as the largest fundraiser for the organization.


91.25 Linear Feet (73 paige boxes)

Language of Materials



The Minnesota AIDS Project records include the administrative records, visual materials, artifacts, program records, and resource documents used by the Minnesota AIDS Project organization.


The Minnesota AIDS Project records are arranged in six series, with multiple subseries:

Series 1: Administrative, 1983-2008, undated

-- Board Documents, 1983-2007, undated

-- Correspondence, 1987-2007

-- Financial, 1986-2008, undated

-- Fundraising, 1985-2007, undated

-- Human Resources, 1987-2007, undated

-- Internal Affairs, 1983-2007, undated

-- Legal Documents, 1987-1992

-- Public Relations, 1983-2006, undated

Series 2: Artifacts, 1989-2008, undated

-- Audio and Visual Materials, 1989-1994, undated

-- Ephemera, 1991-2008, undated

-- Textiles, 1989-2003, undated

Series 3: Organizations, 1986-2007

Series 4: Projects and Programs, 1987-2008, undated

-- Arts Over AIDS, 1988-1998

-- Associated Projects and Programs, 1987-2008, undated

-- Big Hair Ball/Mania, 2004-2005

-- Dance-A-Thon, 1994-1995

-- Holiday Party, 1991-2001

-- Hollywood/Oscar Night, 2002-2007

-- Housing Program, 1987-2000

-- Minnesota AIDS Walk, 1989-2008, undated

-- Needle Exchange Program, 1988-2002, undated

-- Pride, 1995-2006

-- Positive Power, 1997-2006

-- Red Ribbon Program, 1994-2004

-- Speaker’s Bureau, 1986-2006, undated

-- Allan Spear Forums, 2000-2007

-- State Fair, 1994-2006

Series 5: Resources, 1979-2008, undated

-- Clippings, 1985-1992

-- Conferences, 1987-1991

-- General Resources, 1984-2008, undated

-- Publications, 1979-2006

-- Reports, 1986-2006

Series 6: Visual Materials, 1986-2005

Series 7: New acqusition, 1980s-2010s

Source of acquisition

The Minnesota AIDS Project records were donated by the Minnesota AIDS Project organization.

Related Materials

OutFront Minnesota

Minnesota Men of Color

Processing Information

The collection has been processed in several accessions. Processors include: Heather Dahlgren, Susan Hoffman, Andrea Hoff, and Jennifer Shaw. Most recent processing efforts completed in part with funds provided by the State of Minnesota from the Arts and Cultural Heritage Fund through the Minnesota Historical Society.

Minnesota AIDS Project records, 1979-2008
Jennifer Shaw, Heather Dahlgren, and Susan Hoffman
December 2014
Description rules
Describing Archives: A Content Standard
Language of description
Script of description
Language of description note
Finding aid written in English

Collecting Area Details

Contact The Jean Nickolaus Tretter Collection in GLBT Studies Collecting Area