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Inventory department records

Identifier: uarc 1178

Scope and Content

The records of the inventory department record land purchases (1929-1951), building and land improvements (1931-1965), museum specimens and collections (1931-1992), and library holdings (1984-1990).


  • 1914, 1929-1992


Language of Materials

Collection material in English

Use of Materials

Items in this collection do not circulate and may be used in-house only.


Researchers may quote from the collection under the fair use provision of the copyright law (Title 17, U.S. Code). Requests to publish should be arranged with the University of Minnesota Archives.

Historical Note

In a letter dated April 9, 1931 to University president Lotus Coffman, comptroller W.T. Middlebrook states the Inventory Department carries out the following duties:

  1. "To abstract from the Accounting Department's monthly list of expenditures all equipment purchased during the month and record the equipment ..."
  2. "To record ... information showing kind of equipment, date of purchase, cost, and identification number"
  3. "To indicate on all new equipment purchased identification numbers"
  4. "To make an actual physical check by means of the departmental list of all equipment owned by the University at certain stated periods"

The inventory department was overseen by University Service Enterprises. The department name was changed to Property Accounting Department, and later to Inventory Services.


3.3 Cubic Feet (4)


Collection contains the records of the Inventory Department, responsible for tracking University property and equipment.

Source of acquisition

The collection was transferred to University Archives by Records and Information Management in 2001.

Related Materials in University Archives

Comptroller Records

Office of the Vice President of Business Administration Records

Inventory Department Records, 1914, 1929-1992
Karen Spilman
February 2010
Language of description
Script of description
Language of description note
Finding aid written in English

Collecting Area Details

Contact The University Archives Collecting Area