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Cathy Adams YMCA management software files

Identifier: Y.USA.105


Files of YMCA of the USA staff member Cathy Adams, comprising software tools developed for management tasks in the YMCA movement along with documentation and training materials in use from the late 1990s to the early- to mid-2000s. The files are primarily in digital / electronic format. There are three analog / paper-based user manuals.

The software included and documented includes Y-Vision, designed for fund accounting and Y-Ware, related software used to gather information on members, programs, campaigns, and accounting and produce reports, labels, and other output. Also included is documentation and background regarding George, a program intended to help manage resident camp reservations.


  • approximately 1995-2007


Conditions Governing Access

The digital files are available upon request for use in the Elmer L. Andersen Library reading room and may be made available for remote use. Please contact the Kautz Family YMCA Archives to arrange access to these materials.

Conditions Governing Use

This collection may be protected by the Copyright Law of the United States (Title 17, U.S. Code). It is the user's responsibility to verify copyright ownership and to obtain all necessary permissions prior to the reproduction, publication, or other use of any portion of these materials. Researchers may quote from the collection under the fair use provision of the copyright law.


Cathleen "Cathy" Adams was employed in the YMCA movement for over 35 years, retiring in 2016. Active throughout her young life in Girl Scouting, Adams was advised by a college counselor to explore career options in youth organizations such as the YMCA. She interned with the Indian Boundary YMCA, a part of the YMCA of Metropolitan Chicago, and subsequently transferred to and graduated from George Williams College.

Adams's earliest roles were as waterfront director at YMCA Camp MacLean in Burlington, Wisconsin, and program director—aquatics, preschool, youth development—at Indian Boundary YMCA in Downers Grove. She went on to help manage branch operations before moving into a central role at the metro office of the YMCA of Metropolitan Chicago, where she revamped the program and membership registration process, developed membership policies, and implemented a computerized membership/program registration system throughout the association. As a result of her interest and experience in systems, she was recruited in 1997 to work on membership/program registration software at YMCA of the USA (Y-USA).

At Y-USA, Adams managed a software support team while in the Technology Resource Group, additionally providing business operations assessments to Ys and managing contracts with outside providers related to Y Ware, Y Vision and other proprietary Y software. She moved into Association Resources in 2008 as Resource Manager, where she was instrumental in helping develop, manage and support the YMCA Partner Program, consulting tools and applications (such as the financial benchmark reports and My Y Policies application), and generally support Association Resources in its best use of technology.

[Information primarily quoted and adapted from Y-USA retirement announcement]


103.7 Megabytes (474 digital files)

.4 Cubic Feet (1 box)

Language of Materials



Files of YMCA of the USA staff member Cathy Adams, comprising software tools developed for management tasks in the YMCA movement along with documentation and training materials.

Physical Characteristics and Technical Requirements

The digital portion of this collection predominantly contains Microsoft Office and text files, but it also includes copies of proprietary management software developed for the YMCA.

Other Finding Aids

A complete listing of the individual digital files in the collection is available from the Kautz Family YMCA Archives.

Processing Information

Includes accession numbers Y20160309-1 and Y20160526-2

YMCA Management Software
An Inventory of Files
Lara Friedman~Shedlov
Description rules
Describing Archives: A Content Standard
Language of description
Script of description

Collecting Area Details

Contact The Kautz Family YMCA Archives Collecting Area